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PT SECRETARY-FINANCIAL AID (Pool)

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Midland College

Job Description

Job Title

PT SECRETARY-FINANCIAL AID (Pool)

Position Status

Part Time

Classification Title

Part-Time Clerk-Level IV-Up to 19 hpw

Work Location

Main Campus-3600 N. Garfield, Midland, TX

Job Summary

This position will provide administrative support for the Financial Aid office. This position will interact with students and the general public by providing information and directions as needed. Duties include ordering office supplies, gathering timesheets, and clerical and receptionist duties.

Required Qualifications

  • High School diploma or equivalent
  • Excellent communication and interpersonal skills
  • Excellent customer service and strong organizational skills
  • Computer literacy to include experience working with Microsoft Office software
  • Knowledge of general office equipment, including copier, fax machine, and multi-line telephone

Preferred Qualifications

  • Prior clerical and general office experience, preferably at a school district or institution of higher education
  • Data entry experience
  • Experience working with budgets; strong bookkeeping skills
  • Experience with imaging software and indexing documents

Essential Functions

  • Maintain personnel documents, payroll activities, timesheets, and transmittals
  • Order supplies and equipment, which includes preparing purchase orders, invoicing, and record keeping, as well as maintaining office equipment, inventory, and supplies
  • Maintain department fixed assets
  • Prepare help desk tickets for the department
  • Maintains and monitors budget spreadsheet
  • Responsible for all Financial Aid staff travel arrangements (i.e., hotel and travel reservations)
  • Responsible for collection of travelers’ receipts to include proper reconciliation with purchasing
  • Prepare requisitions for the department
  • Collect weekly leave sheets, verify data, copy and submit to the Director
  • Maintain departmental calendar
  • Prepare payment authorization requisition for outside scholarship return of funds
  • Prepare FedEx labels and envelopes for overnight mailings
  • Other duties as assigned

Physical Demands

  • Must be able to remain in a stationary position 50% of the time
  • Must be able to sit or stand for long periods of time
  • The person in this position needs to move to other locations on campus occasionally
  • Repetitive use of a keyboard at a workstation
  • Use of manual dexterity
  • The person in this position frequently communicates with others; must be able to exchange accurate information
  • Frequently moves equipment or paperwork weighing up to 20 pounds
  • Duties indoors and some outdoors
  • Office environment

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$12.00 per hour

Max Salary

$12.00 per hour

Posting Number

P01287S2016

Open Date

09/20/2024

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume.

Please note: You are applying for an applicant pool position. Application status may be obtained from the hiring supervisor. Please call (432) 685-4532 for additional details. 

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

*Please mention you saw this ad on DisabledInHigherEducation.*

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