Director of Administrative Services
Job Description
Position Number:
120781Title:
Director Administrative ServicesFunctional Title:
Director of Administrative ServicesCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
SVPAAP-Office of International AffairsCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
The Director of Administrative Services (DAS) provides leadership for the human resource, financial planning and management, and other central administrative functions for the Office of International Affairs (OIA) and the offices it comprises. DAS reports to the Associate Vice President for International Affairs (AVP-International) and serves on their senior leadership team. DAS supervises a small team that is responsible for the day-to-day operations related to human resources (HR), including hiring, as well as payroll and benefits; and budgeting, including account management, contract management, international/domestic payments, credit card management, and document retention. DAS provides high-level data analysis of OIA finances and reports them to directors of individual OIA offices and to the AVP-International in order for them to make data-driven decision making related to expenditures, vendor and other partnership negotiations, as well as the prioritization of programmatic initiatives. DAS also escalates sensitive matters as required, identifies best practices, improves operations for efficiency and for the unit to remain in compliance with federal, state, University System of Maryland and University of Maryland (UMD) policies. DAS brings expertise to UMD committees on which they might serve.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
- Bachelor’s Degree in Business Administration, Finance, Accounting, or related field.
Experience:
- 10+ years years of finance management with responsibility for budget, personnel, and planning activities.
- Five to Seven years of experience in assistant, associate or director level roles (or equivalent), within a large organization’s complex business office
- Five years analyzing financial data from various accounting systems, and utilizing that data for financial reporting
- Three years of supervisory experience
- Three years demonstrated experience of high quality oral and written communication skills
Preferences:
Preferences:
- Master’s Degree in Business Administration, Finance, Public Administration, Accounting or related field
- Prior work experience at a higher education institution
- Knowledge of the business, budgeting, payroll and personnel practices of the University of Maryland and the State of Maryland Office of Management and Budget
- Experience working with international vendors
- Experience transitioning to/proficiency in Workday finance and HR system
Additional Certifications:
n/a
Job Risks
Not Applicable to This PositionPhysical Demands
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items, and to walk short distances.
Posting Date:
09/06/2024Closing Date:
09/27/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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