Purchasing Associate
Job Description
Posting Number
PG194176SPInternal Recruitment
NoWorking Title
Purchasing AssociateAnticipated Hiring Range
$40,000 - $43,201Work Schedule
M-F, 7:00 a.m.to 4:00 p.m.Job Location
Raleigh, NCDepartment
Business ServicesAbout the Department
The North Carolina State University Facilities Division ensures that the campus’s physical environment supports the university’s mission 24 hours a day, 365 days a year. Our diverse team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community!
As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Essential Job Duties
We are looking for a dedicated Purchasing Associate to join our team. In this role, you will be responsible for sourcing, placing, and managing purchases using the AiM Work Management system, as well as reviewing Marketplace requisitions for compliance and handling necessary approvals. Additionally, you will manage the Facilities Purchasing group email to ensure smooth communication. If you enjoy purchasing, organization, and ensuring compliance, we encourage you to apply.
Key responsibilities and duties include, but are not limited to:
Key responsibilities and duties include, but are not limited to:
- Process material requests and purchase orders for the entire Facilities Division
- Support daily operations of the facilities warehouse, including hand delivery of mail and warehouse receipts
- Analyze and process material requests, placing purchase orders under $5,000 while ensuring accuracy in specifications, work orders, and account documentation
- Track and expedite shipments and services to ensure timely and accurate delivery from vendors to requestors
- Monitor purchase orders from placement to invoicing to ensure timely processing
- Perform receiving, disbursing, and obtain payment approvals as requested
- Implement and support procurement and paperless initiatives
- Coordinate with Facilities Accounts Receivable to track returns and ensure proper credits are received
- Run the MarketPlace Error Log daily, resolve rejection errors, and manually input rejected purchase orders
- Use AiM and Marketplace reports to follow up and resolve orders open for over 30 days
- Collaborate with internal customers and vendors to resolve shipment, pricing, or quantity discrepancies, ensuring timely delivery and customer satisfaction
- Expedite deliveries, answer phone calls, return calls, respond to emails, and attend training meetings
Other Responsibilities
- Other purchasing and procurement roles as needed.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Possess strong interpersonal, computer, and organizational skills, along with demonstrated written and oral communication abilities
- Ability to work independently and as part of a team.
- Must demonstrate good attendance and punctuality
Preferred Qualifications
- Experience in procurement, purchasing and inventory.
- Knowledge of e-procurement and work management system products/software, or similar software.
- Demonstrated knowledge of NCSU policies and regulations, as well as Facilities policies and procedures
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
08/16/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
08/22/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.
Position Number
00041068Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN06Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
444001 - Business ServicesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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