Job Description

Job Description Summary

Student Life serves as the hub for students at Santa Fe College and is comprised of student activities, student clubs and organizations, civic engagement and service, student government, leadership programs, the Student Engagement Center, international student support and advising, Saints Food Share, the Student Life Business Office, and Student Life marketing. Student Life also provides student-centered services such as access to a recreation room, computer lab, art gallery, ID card services, and holds evening hours.

Student Life is seeking a part-time Spherion employee to provide administrative support through positive customer service and record maintenance and will serve as the leader, greeter, receptionist, and scheduler for the Engagement Center. The 30 hours will be varied based on the students' and staffing needs during the peak hours of 10 a.m. - 6 p.m. Monday through Thursday.

 

Job Description

Student Life serves as the hub for students at Santa Fe College and is comprised of student activities, student clubs and organizations, civic engagement and service, student government, leadership programs, the Student Engagement Center, international student support and advising, Saints Food Share, the Student Life Business Office, and Student Life marketing. Student Life also provides student-centered services such as access to a recreation room, computer lab, art gallery, ID card services, and holds evening hours. 

Student Life is seeking a part-time Spherion employee to provide administrative support through positive customer service and record maintenance and will serve as the leader, greeter, receptionist, and scheduler for the Engagement Center. The 30 hours will be varied based on the students' and staffing needs during the peak hours of 10 a.m. - 6 p.m. Monday through Thursday.

Responsibilities and Duties Include:

• Provides support activities for the department such as answering telephones, directing calls, assisting in the preparation of special events, scheduling appointments, or assisting students, college employees, and the public by responding to concerns/inquiries and providing some front-line level of resolution while making appropriate referrals as necessary.
• Fosters a professional, helpful, and welcoming atmosphere by greeting, responding to, and directing students.
• Communicates, collaborates, and maintains relationships with internal and external community constituents.
• Provides administrative support making travel arrangements, department purchasing, inventory, and requisitioning of supplies, equipment, and furniture.
• Schedule rooms and spaces in the Engagement Center and across the campus for student organizations.
• Connects students with opportunities and resources on campus, as well as Student Life specific aid and guidance.
• Supports Center activities and program such by monitoring activities and equipment and assisting with the enforcement of rules and policies.
• Assists with the management and maintenance of facilities, which may include arranging for corrective and preventative maintenance or ensuring cleanliness and sterile conditions.
• May reconcile department budgets reports by compiling and logging supporting documentation records.
• Maintains confidentiality and security of student and/or department records and other sensitive information.
• May assist in the development or upkeep of the webpage.
• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
• Provides service excellence through courteous, informed, accessible and professional engagement.
• Performs other duties as assigned.

Reports to: Associate Director, Student Life

QUALIFICATIONS

Required: High school diploma or equivalent with two (2) years of work experience or a combination of education and experience equal to two (2) years.

Additional Requirements: A criminal background check will be conducted.
 

General Knowledge, Skills, and Abilities:

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
• Team Orientation & Interpersonal – highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Ability to work in a multi-cultural environment.
• Organization & Time Management – able to plan, schedule, organize, and follow up on tasks related to the job to achieve goals within or ahead of established time frames.
• Adaptability to Change – able to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment.
• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related activities.

Application Process:  All applicants must submit a completed online SF application that includes a letter of intent and an up-to-date resume/curriculum vitae to be considered for this position.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo
 
Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: equity.officer@sfcollege.edu

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

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