The SAIS Office of Faculty Affairs (OFA) is seeking an Administrative Coordinator who will provide broad administrative support, assist in the planning, organizing, and execution of OFA-related events, special projects, and faculty governance, and maintain faculty files and other records (e.g., spreadsheets, databases) in support of faculty onboarding and off-boarding, promotions process, and accreditation reviews. Duties will be of a sensitive and confidential nature and will require the ability to communicate in a highly professional manner with faculty, university leadership, and external VIPs/contacts.

The Faculty Coordinator will report to the administrative manager and serve as a backup to the manager.

Specific Duties & Responsibilities

• The OFA Coordinator will provide day-to-day administrative support and implement strategic and operational priorities.
  
• The individual will coordinate with various offices to plan, organize, and achieve regular and exceptional faculty affairs projects.

General Administrative Support

• Acts as the first point of contact for general faculty affairs inquiries and visitors, as appropriate.
• Provides needs to the Vice Dean for Faculty Affairs and other Academic and Faculty Affairs senior staff on overlapping areas and collaborates with JHU academic offices and divisions as needed.
• Collaborates with HR in all faculty onboarding and off-boarding.
• Events planning and implementation.
• Assists faculty with expense reimbursements, travel-related questions and grant questions

Support events & meetings

• Supports various categories of faculty-related activities.
• Assists in Faculty Senate meetings, including room reservations, catering, meeting materials and records.
• Plans and organizes Faculty Research Forums.
• Caters for events and conferences (e.g., forums, Academic Board meetings, Faculty Senate meetings, special events, etc.).

Information tracking & Coordination

• Develops and maintains internal faculty databases, including the Focus Areas faculty roster and faculty onboarding and offboarding, and ensures the data is current and accurate.
• SAIS Portal & web entries/updates related to faculty bio pages and other areas.
• Coordinates with the Communications Office to keep the faculty profile pages up to date.
• Conduct background research for special projects as needed.
• Devise a strategy for information coordination within school/university-wide academic offices and divisions.
• Faculty force (school-wide faculty database).
• Accurately archives OFA files.

Other administrative support

• Assists ongoing OFA events and projects.
• Collaborates with JHU academic offices and divisions as needed.
• Performs duties as assigned.

Special Knowledge, Skills, & Abilities

• Customer-oriented service skills.
• Excellent written and oral communication skills in order to interact with all levels of administration, faculty, and outside parties from diverse cultures and of diverse ages.
• Strong organizational skills with acute attention to detail.
• Team player & self-starter.
• Ability to adapt to new and rapidly changing situations.
• Sensitivity to culturally diverse situations in a dynamic international environment.
• Strong office software and database skills – Intermediate to Advanced levels of Microsoft Office Suite (Word, Excel, PowerPoint).
• Advanced knowledge of MS Office Suite, database, data collection, electronic data compilation, and report-generating experience.
• Commitment to diversity and to serving the needs of a diverse community.

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Previous experience in higher education/academic environment.
• Bachelor’s Degree or equivalent.

Classified Title: Administrative Coordinator 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday; 8:30am – 5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/District of Columbia 
Department name: ​​​​​​​Faculty Affairs 
Personnel area: SAIS